Procurement Specialist

Responsibilities

The Procurement Specialist is responsible for sourcing, purchasing, and managing janitorial supplies and equipment while maintaining strong vendor relationships. They will also monitor costs, coordinate inventory levels, and ensure all procurement documentation and reporting are accurate.

Requirements

Candidates should have a bachelor's degree in a relevant field and 2–4 years of experience in procurement or supply chain management. Strong negotiation skills, proficiency in Microsoft Office, and the ability to manage multiple purchasing requests are essential.

Skills

• Procurement
• Strategic sourcing
• Vendor management
• Negotiation
• Cost management
• Inventory coordination
• Purchase order management
• Contract negotiation
• Supplier performance evaluation
• Data analysis
• Microsoft Excel
• Microsoft Word
• Inventory management software
• Budget monitoring
• Problem-solving
• Time management

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Paid time off
• Paid holidays
• Retirement savings plan
• Professional development
• Career advancement opportunities
• Performance-based incentives

About this role

This is a remote position.
Strategic Janitorial Solutions is seeking a detail-oriented and results-driven Procurement Specialist to oversee purchasing activities, manage supplier relationships, and ensure the timely acquisition of janitorial supplies, cleaning equipment, and operational materials. The ideal candidate will have strong negotiation skills, an understanding of procurement processes, and the ability to maintain cost-effective purchasing strategies while ensuring quality and operational efficiency.
Key Responsibilities
Purchasing & Procurement: Source, evaluate, and purchase janitorial supplies, cleaning chemicals, equipment, office materials, and other operational necessities.
Vendor Management: Identify, negotiate with, and maintain strong relationships with suppliers and vendors to secure competitive pricing and reliable service.
Cost Management: Monitor purchasing expenses, compare supplier quotations, and identify opportunities to reduce procurement costs without compromising quality.
Inventory Coordination: Work closely with warehouse and operations teams to monitor stock levels, anticipate supply needs, and prevent shortages or overstocking.
Purchase Order Management: Prepare, process, and track purchase orders, ensuring accuracy and timely delivery of requested materials.
Contract Negotiation: Assist in negotiating supplier agreements, pricing structures, delivery schedules, and payment terms.
Supplier Performance: Evaluate vendor performance based on product quality, pricing, delivery reliability, and compliance with company requirements.
Documentation & Reporting: Maintain accurate procurement records, invoices, purchase orders, and supplier databases while preparing regular purchasing reports.
Quality Assurance: Ensure all purchased cleaning products and equipment meet company standards, safety requirements, and applicable regulations.
Cross-Department Collaboration: Coordinate with finance, accounting, warehouse, and operations teams to align purchasing activities with organizational needs.
Performance Expectations
The successful candidate will be expected to:
Maintain reliable and cost-effective supplier relationships.
Ensure timely availability of essential janitorial materials and equipment.
Achieve purchasing savings through effective negotiations.
Maintain accurate procurement documentation.
Support uninterrupted daily operations through effective supply planning.

Requirements
Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field preferred.
2–4 years of experience in procurement, purchasing, or supply chain management.
Experience sourcing janitorial supplies, cleaning products, or facility maintenance materials is an advantage.
Strong negotiation, vendor management, and communication skills.
Proficiency in Microsoft Excel, Word, and procurement or inventory management software.
Understanding of purchase orders, supplier contracts, invoices, and inventory controls.
Excellent organizational skills and attention to detail.
Ability to manage multiple purchasing requests and meet deadlines.
Key Competencies
Strategic sourcing and cost optimization.
Supplier relationship management.
Budget monitoring and expense control.
Inventory planning and coordination.
Analytical and problem-solving abilities.
Time management and decision-making.

Benefits
​Strategic Janitorial Solutions may offer a competitive compensation package that includes:
Competitive salary based on experience and qualifications.
Medical, dental, and vision insurance.
Paid time off (PTO) and paid holidays.
Retirement savings plan.
Professional development and career advancement opportunities.
Performance-based incentives, where applicable.