Procurement Analyst

Responsibilities

The Procurement Analyst serves as the primary point of contact for purchase order inquiries and manages the intake process to ensure accurate routing and documentation. They also analyze purchasing data to identify cost-saving opportunities, monitor vendor performance, and support procurement efficiency across various departments.

Requirements

Candidates should have an associate degree in a business-related field and 2–4 years of experience in procurement or supply chain management. Strong proficiency in Microsoft Excel and experience with ERP systems are required, along with the ability to manage multiple priorities effectively.

Skills

• Procurement
• Purchase Orders
• Data Analysis
• Microsoft Excel
• Inventory Management
• Vendor Relations
• Supply Chain Management
• ERP Software
• Cost Analysis
• Communication
• Negotiation
• Attention to Detail
• Financial Reporting
• Process Improvement
• Customer Service

Benefits

• Medical Insurance
• Health Savings Account
• Life Insurance
• Short-Term Disability
• Paid Family and Medical Leave
• 401(k) Retirement Plan
• Dental Insurance
• Vision Insurance
• Paid Company Holidays
• Long-term Disability
• Tuition Reimbursement
• Professional Development
• Employee Referral Program
• Spot Bonuses

About this role

Description
MISSION
Serve as the reliable first point of contact for purchase order inquiries by accurately capturing requests, routing them to authorized procurement personnel, and supporting timely, controlled procurement processing.

OUTCOMES
1. Manage the PO Hotline & Customer Intake - Answer incoming PO hotline calls and inquiries, provide courteous assistance, identify the nature and urgency of each request, and maintain a consistent point of contact.
a. KPI: Hotline inquiries are acknowledged and logged promptly and professionally.
b. KPI: Calls and requests are directed or escalated within established service expectations.
c. Competencies:

Customer Service; Communication; Responsiveness; Professionalism.
2. Capture & Maintain Accurate PO Requests - Record requester, vendor, project or department, requested amount, request type, needed date, and supporting details in approved tracking systems.
a. KPI: Request records are complete, accurate, and current.
b. KPI: Missing or conflicting information is identified and followed up before routing.
c. Competencies:

Attention to Detail; Documentation; Organization; Accuracy.
3. Route Requests & Protect Approval Controls - Direct inquiries to the appropriate Procurement Specialist, processing team member, or Procurement Manager using established workflows and approval levels.
a. KPI: Requests are routed to the correct owner without avoidable rework.
b. KPI: No PO approvals, purchasing commitments, or exceptions are made outside assigned authority.
c. Competencies:

Process Discipline; Judgment; Integrity; Accountability.
4. Coordinate Follow-Up & Procurement Support - Track request status, communicate routing updates, follow up with stakeholders, and assist Procurement Specialists and the Procurement Manager with administrative tasks.
a. KPI: Open requests and follow-up actions remain visible and current.
b. KPI: Urgent, stalled, or exceptional requests are escalated promptly.
c. Competencies:

Collaboration; Follow-Through; Prioritization; Teamwork.
5. Improve Hotline Service & Build Procurement Capability - Identify recurring inquiries and process gaps while developing knowledge of purchasing procedures, vendor documentation, confidentiality, and procurement systems.
a. KPI: Tracking accuracy, responsiveness, and service consistency improve over time.
b. KPI: Assigned learning objectives and process improvement opportunities are completed.
c. Competencies:
Learning Agility; Continuous Improvement; Discretion; Initiative.

Requirements
Minimum Qualifications
Associate's degree in Business Administration, Supply Chain Management, Finance, or related field preferred; equivalent relevant experience accepted.
2–4 years of experience in procurement, purchasing, supply chain, inventory management, or cost analysis.
Experience in construction, HVAC, mechanical contracting, or a related industry preferred.
Strong proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, formulas, and data analysis.
Experience working with purchasing systems, ERP software, and inventory management platforms.
Understanding of purchase orders, vendor pricing, purchasing agreements, and procurement processes.
Ability to analyze purchasing trends, identify cost-saving opportunities, and prepare financial reports.
Strong organizational skills with attention to accuracy and detail.
Effective communication and negotiation skills.
Ability to manage multiple priorities and meet deadlines.
Essential Job Responsibilities
Analyze purchasing data to identify cost-saving opportunities and improve procurement efficiency.
Monitor vendor pricing, lead times, product availability, and purchasing trends.
Evaluate supplier performance related to cost, quality, delivery, and reliability.
Support purchasing activities for HVAC, mechanical, BAS, and service operations.
Review purchase orders and purchasing records for accuracy and compliance with company procedures.
Assist with vendor negotiations, pricing comparisons, and contract evaluations.
Work with Operations, Project Management, Warehouse, Finance, and other departments to forecast material requirements.
Track procurement-related KPIs and provide regular reporting to leadership.
Identify opportunities to consolidate purchases and improve vendor relationships.
Assist in maintaining accurate inventory and purchasing records.
Support budget management by identifying material cost variances and purchasing inefficiencies.
Ensure procurement activities follow established company approval processes.
Preferred Qualifications
Bachelor's degree in Supply Chain Management, Business, Finance, or related discipline.
Experience purchasing HVAC equipment, mechanical materials, controls, or construction supplies.
Knowledge of construction project budgets, job costing, and material forecasting.
Familiarity with vendor contracts and supplier performance management.
Experience with business intelligence tools such as Power BI.
Certified Professional in Supply Management (CPSM) or similar certification.
Recommended Performance Metrics
KPI
Suggested Measurement
Procurement Cost Savings
Documented savings against comparable baseline pricing
Purchase Order Accuracy
98% or greater
Vendor On-Time Delivery
95% or greater
Purchase Price Variance
Actual costs compared to approved budgets
Supplier Performance
Quarterly vendor evaluations
Procurement Reporting
Accurate monthly reports delivered on schedule
Purchasing Compliance
100% adherence to approval requirements

Medical and Insurance Benefits
Medical Insurance: ModernControls pays 100% of the medical insurance premium for eligible employees and their covered spouses and dependent children.
Health Savings Account (HSA): Employer contributions of approximately $500 annually for individual coverage and $1,000 annually for family coverage.
Life Insurance: Company-provided $50,000 life insurance policy.
Short-Term Disability (STD): Disability coverage available through Principal, subject to p...

About MODERNCONTROLS LLC.

Construction · 51-200 employees · headquartered in New Castle, Delaware · founded 1989