IT Procurement Specialist

Responsibilities

The IT Procurement Specialist coordinates the acquisition of hardware, software, and technology services while maintaining accurate procurement records and vendor relationships. They also assist with budget tracking, expense reporting, and technology lifecycle management to ensure efficient departmental operations.

Requirements

Candidates should possess an associate degree or equivalent experience, with 3 to 4 years of direct experience in IT purchasing or vendor management. Strong skills in negotiation, financial reporting, and proficiency in Microsoft Office and Google Suite are required.

Skills

• IT Procurement
• Vendor Management
• Strategic Sourcing
• Budget Tracking
• Expense Reporting
• Software Licensing
• Asset Management
• Negotiation
• Critical Thinking
• Problem Solving
• Microsoft Office
• Google Suite
• Financial Forecasting
• Purchase Order Processing
• Technology Lifecycle Management
• Data Analysis

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Long-term disability insurance
• Long-term care insurance
• 403(b) retirement savings plan
• Employee assistance program
• Employee recognition programs
• Growth and career development support
• Vacation time
• Paid holidays
• Sick leave

About this role

POSITION: IT Procurement Specialist

SUPERVISOR: Systems Manager

STATUS: Hourly/Non-Exempt

PAY RANGE: $26.00 - $30.00 Hourly

The base pay offered will consider internal equity and may vary based on the candidate’s job-related knowledge, skills, experience, and other factors.

LOS ANGELES REGIONAL FOOD BANK

The mission of the Food Bank is to mobilize resources to fight hunger in our community.  To fulfill our mission, we source and acquire nutritious food and other products and distribute them to people experiencing nutrition insecurity through our partner agency network and directly through programs; energize the community to get involved and support hunger relief; and conduct hunger and nutrition education and awareness campaigns and advocate for public policies that benefit the people we serve.  Food Bank employees are hired because of their unique skills, diverse perspective, and their commitment to our mission. This means that each of us, working together, will do all that we can to fulfill our vision that no one goes hungry in Los Angeles County. Our core values include: Respect, Stewardship & Accountability, Collaboration, Urgency, Service, Integrity and Diversity. Our organization is committed to maintaining a positive and engaging workplace for all employees.

ESSENTIAL FUNCTIONS

The position of IT Procurement Specialist will be responsible for supporting the Information Technology department by coordinating the procurement of hardware, software, applications, and technology-related services. This position is responsible for  purchasing activities, maintaining accurate procurement records, coordinating vendor relationships, and supporting technology lifecycle management. 

In addition to procurement responsibilities, the IT Procurement Specialist assists with budget tracking, expense reporting, purchase invoices, forecasting, and administrative and operational activities that support the department’s overall effectiveness by working across multiple priorities while collaborating with internal staff members and external vendors to ensure timely, cost-effective, and efficient technology purchasing processes. 

WHAT YOU’LL DO

Ensure Timely & Cost-Effective Technology Procurement

* Coordinate timely and cost-effective procurement of IT hardware, software, applications, subscriptions, and technology-related services, including new purchases and renewals, to support operational needs.

* Obtain and evaluate vendor quotes, pricing proposals, agreements, terms and conditions, and supporting documentation to support informed and cost-effective purchasing decisions.

* Facilitate accurate and timely purchasing requests, approvals, and purchase orders in accordance with organizational policies and budget requirements.

* Support informed technology purchasing decisions by assisting with the evaluation and selection of solutions based on cost, functionality, security requirements, and organizational needs.

* Collaborate with IT staff and internal stakeholders to align purchasing requirements, timelines, and priorities with departmental and organizational needs.

* Proactively monitor upcoming renewals, licensing agreements, and purchasing deadlines to support uninterrupted technology services and timely purchasing decisions.

Strengthen Vendor Coordination & Procurement Accountability

* Facilitate timely vendor onboarding by coordinating and maintaining required documentation in accordance with organizational requirements.

* Maintain accurate, organized, and accessible procurement records, including vendor agreements, quotes, security assessments, invoices, purchase orders, and related documentation, to support accountability and efficient procurement processes.

* Maintain clear and responsive vendor communication regarding pricing, order status, contract renewals, and purchasing requirements to support timely procurement activities.

* Support timely and accurate vendor payment processing by reviewing invoices and coordinating required approvals.

* Strengthen productive vendor relationships by assisting with purchasing and service-related concerns to support reliable technology services.

Support Financial Stewardship & Budget Accuracy

* Track and maintain accurate records of IT expenditures across hardware, software, subscriptions, services, and technology projects to support financial visibility and accountability.

* Maintain accurate purchasing records and expense reports to strengthen departmental budget planning and financial accountability.

* Support informed budget forecasting by analyzing purchasing trends, upcoming renewals, anticipated technology needs, and planned projects.

* Monitor actual expenditures against approved budgets and identify potential discrepancies or changes in projected spending to support proactive financial planning.

* Prepare accurate and timely recurring and ad hoc reports on purchasing activities, vendor expenses, renewals, and budget utilization to support informed departmental decisions.

* Collaborate with IT leadership and relevant departments to maintain accurate expense tracking, financial documentation, and consistent budget reporting.

Maintain Accurate Technology Lifecycle & Asset Records

* Support accurate tracking of hardware and software throughout their lifecycle, including acquisition, implementation, maintenance, renewal, replacement, and retirement, to improve technology asset visibility.

* Maintain accurate purchasing and technology lifecycle records to support equipment replacement planning and annual budget development.

* Collaborate with IT team members to proactively identify upcoming equipment replacement needs, software renewals, and service requirements to support technology readiness.

* Maintain visibility into current technology-related costs and anticipated future expenditures to support informed lifecycle and financial planning.

Strengthen IT Operational Efficiency & Co...

About Los Angeles Regional Food Bank

Non-profit Organizations · 51-200 employees · headquartered in Los Angeles, CA · founded 1973