FYI Project Manager

About this role

PROJECT MANAGER

DEPT: Fuller Youth Institute
POSITION TYPE: Full Time (40 hrs/week)
STATUS: Non-exempt
REPORTS TO: Senior Director of Partnership, Training, and DEI
LOCATION: Pasadena or Remote

Brief description:

FYI is seeking a versatile, high-capacity Project Manager to drive our mission forward across multiple domains. This cross-functional, essential role is built for a generalist who thrives on variety. Whether you are leading a research initiative, overseeing a content creation pipeline, or launching a new training curriculum, you are the engine that ensures ideas become reality.

The ideal candidate possesses a blend of ministry and project management experience and is capable of balancing our mission with project deadlines.

Essential Functions:

- Project Management
- Simultaneously manage 3–5 high-priority projects across different areas of FYI (Research, Content, Training, etc.).
- Collaborate with others on the team to define project goals, success metrics, and completion timeline.
- Constantly evaluate the urgency and importance of tasks across different streams, making decisions on what moves forward and what is delayed with the supervisor’s input.
- Proactively identify potential problems in projects and develop contingency plans before the project stalls.
- Build and optimize processes in our PM software (e.g., Asana)
- Organize and maintain for every project meeting notes, draft versions, and final assets.
- Build out templates for recurring processes to be more efficient.
- Grant Management
- Track budgets, external contractors, and follow internal systems to ensure projects stay within scope for assigned grants.
- Manage relationships with vendors on projects where outside services are needed in partnership with the Director of Creative Production.
- Monitor project-specific spending to ensure resources are utilized efficiently and stay within the approved fiscal parameters.
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