Executive Assistant (m/f/d)

About this role

Full time

Secondary vocational education, Bachelor

Erlangen

## As an Executive Assistant you provide high-level administrative and organizational support to the management team in an international environment.

In this role you ensure smooth day-to-day operations by handling communication, scheduling, documentation, and coordination of tasks in a fast-paced high-tech environment.

## What excites you as a Executive Assistant (m/f/d)?

From our Erlangen office you like to keep yourself busy with:

Organization & Administration

• Professional management of schedules and travel arrangements, including thorough preparation and follow-up of meetings
• Internal and external communication, as well as reliable handling of correspondence
• Creation, maintenance, and structured management of documents
• Organization, coordination, and continuous optimization of internal processes
• Management and filing of important documents and records – both digital and physical

Accounting & Billing

• Preparation of customer invoices
• Preparation of accounting records for the tax advisory office
• Review, allocation, and posting supplier invoices and accounting entries
• Processing of travel expenses and reimbursement claims
• Confident handling of the inventory management / ERP system

Support to Executive Management

• Research, analysis, and clear presentation of relevant information
• Support in the planning, organization, and follow-up of meetings, appointments, and events

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## This is what you bring to the table

• Completed commercial education (e.g. IHK qualifications) or a comparable qualification
• Knowledge of accounting and experience with DATEV accounting software is an advantage
• Experience in a secretarial role preferably in a technical environment
• Excellent proficiency in MS Office applications
• Confident and efficient use of softwaretools and business systems (e.g. internal project and time-tracking systems / MS Dynamics)
• Fluent in G...