Executive Assistant

About this role

Position Overview

We are seeking a highly experienced, proactive, and detail-oriented Executive Assistant to support the CEO and senior leadership team in a fast-paced, corporate environment. This role goes beyond traditional administrative support and requires someone who can act as a strategic partner—anticipating needs, managing competing priorities, and ensuring seamless day-to-day executive operations.

The ideal candidate brings a strong sense of urgency, professionalism, and discretion, with the ability to handle confidential and time-sensitive information. You will play a critical role in enabling executive efficiency by managing communications, coordinating complex schedules, preparing high-level materials, and supporting key business initiatives. This position requires excellent judgment, strong organizational skills, and the ability to work independently while collaborating across multiple departments.

Key Responsibilities

• Provide comprehensive administrative and strategic support to the CEO and senior executives
• Manage complex calendars, scheduling, and shifting priorities with minimal direction
• Prepare, review, and handle highly confidential documents including business plans, financial reports, and executive communications
• Draft and manage correspondence on behalf of executive leadership
• Coordinate and distribute financial and operational reports for executive review
• Develop high-quality presentations and assist with board meeting materials
• Organize executive meetings, including agendas, minutes, and follow-ups
• Coordinate domestic and international travel arrangements and itineraries
• Process expense reports, invoices, and related documentation accurately and efficiently
• Act as a liaison between executives, internal teams, and external stakeholders including advisors, partners, and board members
• Support cross-functional teams such as finance, operations, and strategic growth initiatives
• Assist with documentation and co...