DEPUTY DIRECTOR, PROCUREMENT (DACCO)

Responsibilities

The Deputy Director oversees all contracting actions, vendor selection processes, and procurement functions to ensure compliance with city, state, and federal requirements. They also supervise procurement staff, manage emergency-related procurements, and serve as a key point of contact for agency contracting initiatives.

Requirements

Candidates must possess a high school diploma and at least eight years of professional experience, including 18 months in a managerial or supervisory capacity. Alternatively, a bachelor's or master's degree in a relevant field can substitute for some of the required professional experience.

Skills

• Procurement
• Contract management
• Vendor selection
• Compliance
• Strategic planning
• Financial management
• Emergency management
• Policy development
• Staff supervision
• Analytical skills
• Communication
• Problem-solving
• Grant procurement
• Project management
• Leadership
• Reporting

About this role

Job Description
New York City Emergency Management (NYCEM) helps New Yorkers before, during, and after emergencies through preparedness, education, and response. NYCEM is responsible for coordinating citywide emergency planning and response for all types and scales of emergencies. We are staffed by more than 200 dedicated professionals with diverse backgrounds and areas of expertise, including individuals assigned from other City agencies.

The Office of the Chief Financial Officer is responsible for the oversight, management, accounting, and reporting of all agency funds, as well as the procurement planning, development, implementation, and management of all agency contracts.
The Procurement Unit is responsible for providing management, oversight, review, and support of all procurement functions at NYCEM. NYCEM procurements are governed by the City Charter and the City Procurement Policy Board (PPB) Rules.

Reporting to the Assistant Commissioner for Administration & Finance/ACCO, responsibilities include, but are not limited to: overseeing all contracting actions and vendor selection process, conferring with the ACCO and advising agency staff on appropriate procurement methodology and applicability of local procurement law, supervising procurement staff, reviewing solicitations and proposals, approving oversight documents such as pre-solicitation reports, recommendations for awards and request for renewals, and approving purchase orders and contracts in FMS.

The Deputy Agency Chief Contracting Officer (DACCO) will:
- Review and monitor agency procurement actions and contracting functions to ensure compliance with the Procurement Policy Board (PPB) rules and all other applicable city, state, and federal requirements.

• Oversee and manage procurements, varying in size and complexity, that focus on emergency events and citywide initiatives; ensure that multiple Program Unit needs are met in a timely manner; ensure that vendors understand Agency requirements and process flows.

• Approve Pre-Solicitation Report (PSRs), Recommendations for Award (RFAs), Responsibility Determinations (RDs) and other forms/information as required by the procurement process; oversee evaluation of submitted proposals; determine vendor responsiveness and responsibility; provide support in establishing and monitoring timelines for these tasks.

• Assist in drafting specifications/scopes of work; reviews and approves contract specifications before advertising to ensure conformity to the agency’s requirements and federal/state/city mandates; ensure proper content and format of Requests for Proposals (RFPs) and other solicitation documents.

• Monitor and update a variety of reports on the status of small and large-scale procurement plans for submission to oversight agencies.

• Approve requirements contract; purchase orders in FMS and/or PASSPort; submit contracts and task orders to the Comptroller’s Office for registration; track purchasing activity for management reporting and analysis.

• In the absence of the ACCO serve as the point of contact with the Mayor’s Office of Contract Services (MOCS); represent the agency at citywide ACCO meetings and relevant public hearings; research Division of Citywide Administrative Services (DCAS) requirements contracts and State/federal contracting opportunities; consult with other City agencies on best practices and recommended vendors.

**PLEASE NOTE THE FOLLOWING:

• As part of NYCEM's emergency response mission, this position participates in an Emergency Operations Center (EOC) team. During emergency activations, team members may be required to work evenings, weekends, holidays, or extended shifts in support of City response operations. Outside of activations, EOC members participate in periodic training and exercises to maintain operational readiness, and must volunteer to assist with three Ready NY emergency preparedness presentations per year. EOC teams are on call for three weeks at a time, with six weeks off in between.

• Please note, the high end of the salary range is available to candidates who have been in City service two or more years.

Funding – This position is supported with a federal Urban Area Security Initiative (UASI) grant funding through 8/31/2027 with the possibility of an extension.

• Candidates must be authorized to work in the United States without employer support to be eligible for selection. Note that NYCEM does not participate in eVerify, which is required for the reauthorization of some visas.

• The selected candidate will be required to be in person in the office location three days per week, with exceptions for extenuating circumstances.

• We as an agency recognize that valuable leadership and analytical experience may be gained through public service, military service, academia, nonprofit organizations, the private sector, volunteer leadership, or other professional settings. Candidates are encouraged to describe transferable experiences that demonstrate their qualifications.

• NYCEM is committed to providing reasonable accommodations throughout the application and hiring process for qualified applicants with disabilities.

• IN ORDER TO BE CONSIDERED FOR THIS JOB, PLEASE SUBMIT A SEPARATE COVER LETTER IN THE ATTACHMENTS SECTION OF THE APPLICATION PORTAL.

PREFERRED SKILLS

• Ability to demonstrate knowledge of procurement lifecycle from requisition through contract close-out across all procurement methodologies.
• Knowledge of federal and state grant procurement requirements.
• Excellent written and verbal communications skills.
• Effective problem-solving skills, and the ability to prioritize, manage time, and engage in multiple tasks in a fast-paced environment.
• Excellent analytical, interpersonal, and organizational skills; ability to communicate effectively
• In-depth knowledge of the City’s procurement policies and rules.
• Knowledge of City systems such as Financial Management System (FMS); Procurement and Sourcing Solut...

About City of New York

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