Chief of Staff - AI Operations

About this role

Are you an experienced operations professional who combines strong executive support skills with a passion for AI, automation, and building smarter workflows?

We are looking for a Remote Chief of Staff – AI Operations to work closely with a US-based client and serve as her trusted operational partner. This is an exciting opportunity for someone who can turn ideas, emails, voice notes, and business priorities into organized, actionable, and completed work.

In this role, you will help manage the client's business operations, coordinate projects, conduct research, support brand development, and build AI-powered systems that streamline daily activities.

You won't simply manage schedules and emails. You will help build and maintain an efficient business operating system using AI tools, automation, and sound operational judgment.

If you are highly organized, proactive, discreet, an excellent communicator, and confident using AI to solve real business challenges, we'd love to hear from you!

## Key Responsibilities

## 1. Executive Support, Inbox and Calendar Management

• Manage a dedicated business email account used for vendor communications, business inquiries, brand partnerships, and scheduling.
• Review forwarded emails and take appropriate action, including drafting responses, following up, scheduling meetings, and updating task trackers.
• Coordinate appointments using the client's calendar availability, send invitations, and arrange virtual meetings.
• Maintain clear documentation of instructions, processes, and communication guidelines.
• Ensure that important correspondence, commitments, and follow-ups are properly tracked.

## 2. Brand Development and Project Coordination

• Research and monitor industry trends, particularly in wellness, lifestyle, food, travel, culture, and business.
• Identify relevant articles, newsletters, podcasts, and industry updates for content development.
• Assist in preparing weekly newsletter drafts while maintaining the cli...