Bookkeeper/Office Manager

About this role

Merit Ontario is a construction association supporting small to large construction companies with workforce needs across Ontario. Our talent specialists provide recruitment services and customized solutions to find quality candidates.
About The Role
Our Employer is seeking a proactive and highly organized Bookkeeper / Office Manager to oversee both the financial and administrative operations of the company. This role is essential to the smooth running of the business, including accounting, HR, project management, and compliance, with minimal supervision.


Key Responsibilities

• Manage full-charge bookkeeping: accounts payable (AP), accounts receivable (AR), payroll processing, bank reconciliations, and general ledger management.
• Process payroll accurately and on time.
• Onboard new hires, including preparation of HR documents and legal paperwork.
• Draft and manage legal or compliance documents as required.
• Create and send client invoices, manage progress invoicing for electrical construction projects, and resolve any invoicing disputes with clients.
• Issue and process payments to vendors, subcontractors, and employees.
• Maintain and manage QuickBooks Online (QBO) and Knowify project management platforms.
• Support management by preparing reports, tracking project finances, and ensuring smooth day to-day operations.
• Identify opportunities for process improvements and take initiative in implementing solutions.
• Track and manage Health & Safety certifications and expiry dates for employees and subcontractors.
• Prepare and submit project start-up documents for new electrical construction projects, ensuring
• all necessary approvals and records are completed accurately.
• Prepare and submit WSIB reporting and filings in compliance with provincial requirements.
• Issue Records of Employment (ROEs) for employees as required.
• Prepare and file T4 slips and other payroll-related forms.
• Manage and complete quarterly and annual reporting obligat...